Quill

Features

Everything your trade needs — nothing it doesn’t

Quill isn’t a stripped-down accounting suite wearing a mobile skin. It’s a kind, focused tool for plumbers, florists, gardeners, painters and every tradesperson who’d rather be doing the work than the admin.

Invoices & estimates

  • Quick invoice with voice input — speak the job, Quill drafts the lines
  • Saved line items and trade-specific presets (plumber, florist, gardener, painter, cleaner and more)
  • Estimate → invoice conversion, revisions and duplication in one tap
  • Part-payment tracking, payment reminders and late fees
  • 8 PDF templates plus a drag-and-drop template builder for your own header/branding
  • Digital signature capture on public invoice and estimate links
  • Send by email, WhatsApp share text, or a public view link — no login required for clients

Getting paid

  • Stripe payment links attached directly to invoices
  • PayPal.me links and QR codes on PDFs and public views
  • Bank feed matching — connect via Open Banking or import a CSV, and Quill scores and suggests matches
  • One tap to confirm a match, or undo it if it’s wrong
  • Bundle matching for combined Stripe/SumUp payouts

Recurring & credit notes

  • Recurring invoice schedules for repeat customers, generated automatically
  • Credit notes for refunds and corrections — keep a clean, auditable trail instead of deleting invoices

Clients

  • One record per client with full send history and stats
  • CIS deduction handling for subcontractor work

Reporting & tax

  • Income by month, top clients, and service category breakdowns
  • UK VAT quarterly summaries and an HMRC-ready VAT CSV export
  • A tax pot calculator, so you know what to put aside as you go
  • CSV export of your full invoice and payment data

Optional modules

  • Expenses, including voice expense capture
  • Time tracking against jobs
  • Toggle modules on in Settings — keep the app lean if you don’t need them

Platform

  • Installable PWA — works like a native app on your phone’s home screen
  • Email/password or Google sign-in
  • Command palette (⌘K) to jump anywhere fast
  • Dark and light themes for job-site or office use
  • Full offline-friendly mobile experience

Ready to try something kinder?

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